Fleet Management Platform

DRIVE YOUR FLEET. OWN YOUR DATA.

The all-in-one platform for car rental businesses. Manage bookings, track maintenance, capture expenses, and gain full visibility into every vehicle — from mileage to toll history.

847
Trips Completed
24
Active Vehicles
98%
Uptime
fleetflow.app — Dashboard
Total Revenue
$18,420
Active Rentals
14
Service Due
3
Total Mileage
84,210
🚗
Toyota Camry
FF-001 • ABC-1234
Available
🚙
Honda CR-V
FF-002 • DEF-5678
Rented
🚐
Ford Transit
FF-003 • GHI-9012
In Service
Everything You Need

BUILT FOR FLEET
OPERATORS

Not just a rental platform. A complete business management suite designed for car fleet owners who need real control.

🚗
CAR RENTAL BOOKING
Full booking management with availability calendar, customer profiles, contract generation, and payment tracking.
→ BOOKINGS MODULE
📏
MILEAGE CALCULATOR
Track mileage per vehicle, calculate costs per km/mile, set rental limits, and generate distance-based invoices automatically.
→ MILEAGE MODULE
🔧
SERVICE & OIL REMINDERS
Set oil change intervals by mileage or time. Get automated reminders before due dates. Log every service with receipts.
→ MAINTENANCE MODULE
🧾
EXPENSE & INVOICE CAPTURE
Photograph and digitize receipts, categorize expenses, generate professional invoices, and export for accounting audits.
→ EXPENSES MODULE
🛣️
TOLL RECORD HISTORY
Log toll charges per vehicle, route history, auto-charge to rental agreements, and monthly toll reports by car.
→ TOLLS MODULE
📊
REPORTING & AUDIT
Full financial reports, vehicle performance analytics, customer history, maintenance logs, and export-ready audit trails.
→ REPORTS MODULE
Plans

SIMPLE PRICING

Try free for 14 days, then scale as your fleet grows. No hidden fees.

Monthly
Yearly
STARTER
Up to 5 vehicles
$29 /month
You save $70/year
✓ 14-day free trial included
  • Booking management
  • Mileage tracking
  • Basic maintenance alerts
  • Expense capture
  • Toll records
  • Advanced reports
PROFESSIONAL
Up to 25 vehicles
$79 /month
You save $190/year
  • Everything in Starter
  • Expense capture + invoicing
  • Toll record history
  • Financial reports + audit export
  • Customer portal
  • White label branding
ENTERPRISE
Unlimited vehicles
Custom
Tailored pricing for your business
  • Everything in Professional
  • White label branding
  • API access
  • Multi-location support
  • Dedicated support
  • Custom integrations
Fleet Management

YOUR FLEET

Total Vehicles
24
Available
16
Currently Rented
5
In Service
3
Fleet Value
$842K
Vehicle Plate Year Status Mileage Last Service Next Oil Change Daily Rate Actions
Toyota Camry
Sedan · White		 ABC-1234 2022 Available 42,310 km Jan 12, 2026 45,000 km $85/day
Honda CR-V
SUV · Black		 DEF-5678 2023 Rented 28,650 km Feb 3, 2026 30,000 km $110/day
Ford Transit
Van · White		 GHI-9012 2021 In Service 87,200 km Dec 20, 2025 OVERDUE $145/day
BMW 3 Series
Sedan · Silver		 JKL-3456 2024 Available 11,200 km Jan 28, 2026 15,000 km $195/day
VW Polo
Hatchback · Red		 MNO-7890 2022 Available 53,900 km Feb 10, 2026 55,000 km $65/day
Rental Bookings

BOOK A CAR

Choose from our available fleet. Rates shown are base daily rates — insurance, fuel, and extras are charged separately.

RENTAL DETAILS
DRIVER VERIFICATION
REQUIRED

Upload a clear photo of your driver's license and a selfie holding your license. Both are required to confirm your booking.

🪪
Click to upload license
Front of license · JPG, PNG, PDF · Max 5MB
🤳
Click to upload selfie
Hold license clearly visible · JPG or PNG · Max 5MB
✓ Make sure all 4 corners of your license are visible and the text is legible
✓ In the selfie, hold the license next to your face — both must be clearly visible
✓ Documents are encrypted and used for verification purposes only
SELECT VEHICLE
BOOKING SUMMARY
Selected Vehicle — Select a car —
Daily Rate —
Rental Days —
Insurance Charged Separately
Fuel & Extras Charged Separately
Total Cost $0.00
Maintenance & Service

SERVICE TRACKER

⚠ ACTIVE ALERTS
🔧
Ford Transit — Oil Change OVERDUE
Last change: 82,000 km | Current: 87,200 km | Due was: 84,500 km
2,700 km OVERDUE
🛢️
Toyota Camry — Oil Change Due Soon
Current: 42,310 km | Due at: 45,000 km | ~2,690 km remaining
DUE IN 2,690 KM
🔩
Honda CR-V — Brake Inspection Due
Scheduled for March 5, 2026 | 4 days remaining
DUE IN 4 DAYS
📄
VW Polo — License Renewal Due
Registration expires: April 1, 2026 | 31 days remaining
31 DAYS LEFT
CALCULATORS
🛢️ OIL CHANGE CALCULATOR
—
Enter values above
📏 RENTAL COST CALCULATOR
—
Enter values above
SERVICE HISTORY
VehicleService TypeDateMileageCostWorkshopNext DueReceipt
Toyota CamryOil ChangeJan 12, 202639,500 km$120AutoCare Plus44,500 km📎 View
Honda CR-VFull ServiceFeb 3, 202627,000 km$380Honda Dealer37,000 km📎 View
BMW 3 SeriesTire RotationJan 28, 202610,000 km$85BMW Dealership20,000 km📎 View
Ford TransitBrake ReplacementDec 20, 202582,000 km$640QuickFix AutoOVERDUE📎 View
VW PoloOil ChangeFeb 10, 202651,000 km$95AutoCare Plus56,000 km📎 View
Financial Tracking

EXPENSES & INVOICES

Total Revenue
$18,420
Total Expenses
$5,840
Net Profit
$12,580
Pending Invoices
$2,340
DateVehicleCategoryDescriptionAmountReceiptStatus
Feb 28, 2026Ford TransitFuelRefuel — 65L Diesel-$89.75📎Logged
Feb 25, 2026Honda CR-VMaintenanceFull service — Honda Dealer-$380.00📎Logged
Feb 22, 2026Toyota CamryInsuranceMonthly insurance premium-$220.00📎Logged
Feb 20, 2026BMW 3 SeriesTollsHighway tolls — 3 routes-$24.50📎Logged
Feb 15, 2026VW PoloFuelRefuel — 40L Petrol-$62.40📎Logged
Analytics & Reporting

BUSINESS REPORTS

Export-ready reports for accounting, audits, and fleet performance analysis.

MONTHLY REVENUE
Sep
Oct
Nov
Dec
Jan
Feb
6-month trend ↑ 28% YoY
VEHICLE PERFORMANCE
Toyota Camry$4,250
BMW 3 Series$5,850
Honda CR-V$3,920
Ford Transit$3,100
VW Polo$1,300
EXPORT REPORTS
Customer Portal

RENT A CAR

Browse our available vehicles and book instantly — no account required. Just choose your car, fill in your details, and hit the road.

🔒
Secure Booking
Your info is encrypted and never shared.
✏️
Free Cancellation
Cancel up to 24 hours before pickup at no cost.
📞
24/7 Support
Our team is always available to help.
🧾
Instant Confirmation
Receive booking confirmation by email immediately.
✓ Action completed